4 Jan 2010

Three Ideas for 2010 Part III: Lifelogging and Self Tracking

Happy 2010! Note this is the third in a three-part series on ideas anyone can ride in 2010 and beyond. - part I is here and part II is here.


Image credit: Evernote Web site

One of the great mindset shifts from the last decade is that today, finally, people of all walks are recognizing that what gets captured and measured gets managed (to quote Peter Drucker).

In 2010 and beyond we will become far more savvier about using data (both our own and aggregate streams) to make decisions large and small. Those who commit themselves to becoming data-driven will be in the best position to succeed both in business and in life - just ask Google. Consider leading yourself and inspire others to do live and work the same. In 2010 I am personally trying to apply data-driven tools, thinking and insights to all of my goals.

One way anyone become more data-driven by logging his/her life. This isn't a new idea. In fact, it's ancient. Consider former senator Bob Graham. He takes meticulous daily notes on the mundane to foreign policy in notebooks and has done so for decades.

"I start each month with a fresh notebook, the color which would follow the last notebook of the previous month.  On the inside cover of the notebook I write the information which will determine its overall position in the total collection of notebooks (the first notebook used in July of 2009 would be 7/09A), the date upon which the notebook was commenced and completed, and the information which would assist in recovery of the notebook should it be lost (address, home-office-cell numbers and email address) and, finally, an index of when the sections of notebook were completed by my having finished the “things to do” lists  in that notebook."

Self-tracking goes beyond just capture, though. You need to use the data to glean insights. Google Spreadsheets has a great way to do this with their gadgets. You can even set up forms for to make capturing the data even easier. For more on this topic, read Chris Brogan's "three words," Flowing Data and The Quantified Self. Other tools to look at include 23andMeNike PlusEvernote and a host of others

Oh and if you think this is just for geeks, think again. Even parents are obsessed with data. For more, see the video embedded below or here.

</object>

There's no doubt in my mind that if you dedicate yourself to using data wisely to plan and measure you will succeed no matter what your goals are. And, increasingly, the tools to make this happen are getting easier and more accessible all the time.

28 Sep 2009

A Week in the Clouds Without a Notebook

On average I travel for business about seven to 15 days a month. Sometimes it can get a bit nuts, but I love it - I never get bored. This is one of those weeks. I will literally be in the clouds all week both virtually and physically.

I am starting my journey today in Toronto. Tomorrow I am speaking at the MIXX conference and will also participate in staff, client, industry and press meetings. Wednesday I head to Atlanta for the day for another private event and then right back up to Montreal that night. Thursday I am speaking at MIXX in Montreal. I head home for one night and then do a round-trip from NY to DC on Friday for, yes, another speaking gig. (Map above. I like maps!)

Despite the travel, however, I still need to be productive. I need to stay in touch with my colleagues and clients and also do some writing. Also, I want to stay in touch with you here on my lifestream and on social networks. Mobile technology is my friend here.

I have a couple of different laptops that I take on trips. All of them are light. But you see, I am on a quest. I want ditch my laptop on every trip and only carry a smartphone and my Iamakey for the rest. Right now I have an iPhone 3GS but I may add a Blackberry to complement it. My key files and even some portable apps are encrypted on the USB key.

The reason is simple: all of these devices are pocketable. A laptop isn't. I don't want to carry a laptop because it's mental baggage. I don't want to be thinking about where it is. Smartphones and USB keys are like appendages. I always know where they are. Plus, I know that one day soon we won't need to carry laptops on business trips because these phones - which are really pocket computers - will be able to do it all, including hook up to hotel TVs. I am trying to experience this future now.

I have gone sans laptop on business trips before but this one at three nights is the longest one yet - although I am home for one night in between trips. I have tweaked my setup so that the apps and services I use on my smartphone are identical to what I use on my Mac at home and - to a large degree - my desktop PC at work. I like the simplicity and consistency of it all.

Here's what I using... (workflow below)

  • Writing and To Do List - WriteRoom (which now has TextExpander support to speed up typing)
  • Contacts and Calendar - Address Book and iCal, which connect with our Exchange Server 
  • Notes - WriteRoom for temporary storage, Evernote for archiving (more on this in a subsequent post on lifelogging)
  • Files - Documents to Go, and if necessary, my IamaKey and Box.net/Sharepoint
  • Mindmapping - Mindjet and Mindnode
  • RSS - NetNewsWire, which syncs to Google Reader
  • Twitter - Tweetie
  • Plus, of course, Posterous and Instapaper for sharing and reading
The only thing I can't do with this setup is create or edit a PowerPoint deck, although I can view them. This is one reason I am considering getting a Blackberry too - you can edit PPT. I don't anticipate I will need to on this trip. However, I will need to write, but I can actually do so on my phone quite comfortably. If some people can write books on cell phones, then I can certainly crank out shorter stuff too.

You probably think I am nuts, but I hate carrying laptops. I have done so for years. I will keep you posted on my progress. Sometimes I am on the road seven or nine days at a time. I don't think I can ditch a laptop on these trips, but this journey might convince me otherwise. Wish me luck.

Steve Rubel's Posterous

Steve Rubel (bio) is SVP, Director of Insights for Edelman Digital, a division of Edelman - the world's largest independent PR firm.

He is charged with helping clients identify emerging technologies and trends that can be applied in marketing communications programs. Rubel also explores these topics on his site and in monthly columns for Forbes.com and Advertising Age. He can be found on Twitter and Facebook as well.

Steve can be reached via email at steverubel@gmail.com.

Note: Everything posted on this site is Steve's personal opinion. It does not represent the views of Edelman or its clients.